EquiEpiVet Data Privacy & Governance Statement

At Equi Epi Vet, we recognise that clinical records, epidemiological data, property management practices, and bloodstock details represent sensitive, high-value intellectual and commercial assets. Operating across private clinical practice, commercial agricultural production, and state/national biosecurity surveillance frameworks, we are committed to upholding the highest standards of data protection, ethical anonymity, and regulatory compliance.

1. Core Principles of Our Data Governance

  • Strict Confidentiality & Client Anonymity: We operate under robust non-disclosure standards. Proprietary enterprise data — including client details, property locations, syndicate structures, and individual animal health histories — are never shared, published, or monetised without explicit, written consent.

  • Structured Ethical Anonymisation: In high-consequence disease investigations and biosecurity research, data is stripped of identifying metadata. Spatial coordinates, property identifiers, and owner details are aggregated or anonymised before any research integration, protecting the commercial viability, trade reputation, and personal privacy of primary producers, horse owners, and industry stakeholders.

  • Data Security & Storage Protocols: All digital records, diagnostic results, and SQL database pipelines are stored within secure, encrypted cloud environments. Access is strictly restricted to authorised personnel through multi-factor authentication and role-based permissions.

2. Collection & Use of Information

  • Clinical Services Data: Information gathered during clinical visits, pre-purchase examinations, podiatry assessments, and surgical/medical consultations is used exclusively for patient care, diagnostic reporting, and client communications.

  • Epidemiological & Research Data: Multi-species surveillance, diagnostic sequencing, and disease-modelling data are collected in compliance with institutional animal ethics approvals, government reporting guidelines, and institutional research agreements.

  • Website Analytics: Information collected via our online contact forms or site interactions is used solely to respond to inquiries and optimize platform functionality. We do not sell or trade user information to third-party advertisers.

3. Statutory Reporting Compliance

As registered veterinary practitioners, Equi Epi Vet complies with statutory state and federal biosecurity legislation in Australia. In the event of a suspect or confirmed case of a notifiable disease (such as Hendra virus, Australian Bat Lyssavirus, or Avian Influenza), we fulfil our legal duty to inform relevant state agricultural authorities while working directly with owners to manage regulatory protocols with discretion, clarity, and professionalism.

4. Your Rights & Inquiries

You retain full ownership of your personal and enterprise contact information. You may request access to, correction of, or the deletion of your personal records at any time.

For questions regarding our data privacy practices, research governance, or to update your information, please contact us at:

  • Email: ed@equiepivet.com

  • Location: The Oaks / Bundanoon, NSW, Australia